Designed for Quick Estimates
Add rooms, surfaces, repairs, and photos in seconds.
Built for painters. Ready from the start.
Start estimating. Not setting up software.
EstimateSync comes ready for real painting jobs, with the flexibility to adjust pricing, production rates, materials, and estimates to fit the way you work.
Request Invite →No complicated setup. No rigid templates. Just estimating that works.
Made for Painting Contractors
Painting estimating software built for professional painters
EstimateSync gives residential and commercial painting contractors a room-by-room estimating workflow instead of a blank spreadsheet. Walk the property, add each room, and record surfaces, coats, and prep work as you go.
Every work item uses production rates and spread rates to calculate labor hours and paint quantities. Add your labor costs, material costs, and markup to build an accurate painting estimate you can defend room by room.
Create estimates and send branded proposals from your phone. Once the job is sold, collect deposits, track payments, and manage the job in the same painting estimate app. EstimateSync is available for iOS and Android.
Why Painters Choose Us
Accurate estimates for jobs of every size.
Price work quickly and accurately, protect your margins, and keep customer conversations organized from the first quote to the final invoice.
Room-by-Room Accuracy
Real calculations based on surface area and type of work.
Industry-Trusted Calculations
Use production rates, production area, and spread rate to price each room accurately.
CRM & Workspace Integration
Bring leads in from your CRM and get notified when an estimate becomes a sold job.
Configurable estimates and invoices
Brand each document with your logo and terms, and control the details customers see.
Payment Requests
Request payments, track open balances, and know exactly what is still owed.
Estimate Builder
Build your estimate room by room
Build accurate estimates without the spreadsheet work. Add each surface and type of work, then see pricing update as you go.
- Add rooms, surfaces, and individual work items
- Set surface types, coats, and prep work
- Use production rates and spread rates for each item
- Review labor, materials, and totals before you send
Professional Invoicing
Configurable invoicing
Send branded invoices with clear email messaging, built-in payment requests, and timely notifications that keep every customer informed.
- Customize document layouts, scope, notes, terms, and branding
- Write and reuse email messages for estimates, invoices, and follow-ups
- Send payment requests with a simple way for customers to pay
- Get notified when documents are viewed and payment statuses change
Payment Collection
Track balances and payments.
Send payment requests, collect deposits, and keep a complete ledger for every job.
- Send payment reminders
- Record all payments through-out the job
- Send receipts
- Get notified when payments arrive
How It Works
Walkthrough to proposal
in under 5 minutes
Four steps. One phone. No laptop required.
Step 01
Create the Project
Create a project from a contact or appointment with your default items and pricing ready to go.
Step 02
Walk Room by Room
Enter rooms as you walk through. Record dimensions, take notes, snap photos.
Step 03
Dial In Your Numbers
Fine tune production rates, spread rate, labor rate and markup. Watch your time, materials, and gross margin update in real time as you adjust.
Step 04
Send the Estimate
Hit Send. A professional proposal lands in your client's inbox while you're still on their property — that's how you close more jobs.
From the Field
Painters who bid smarter
win more work
"I used to spend 45 minutes on every estimate in a spreadsheet. Now I'm done before I pull out of the driveway. My close rate went up because I send proposals same-day."
"Finally an app that gets production rates. That's the number that matters — not just square footage. Tweaking it per room and seeing hours change instantly is a game-changer."
"Seeing the gross margin before I send changed how I price completely. I stopped under-bidding the moment I could actually see what I was leaving on the table."
Invite-Only Beta — Now Open
Ready to bid
like a pro?
EstimateSync is available by invite through Google Play and the App Store. Enter your email and we'll send you access — it's free to start.
No credit card required · Available on iOS & Android · Powered by EstimateSync